Welcome to Diplomatic Council’s site. For details of who we are, please see www.Diplomatic-Council.org/who-we-are/leadership to see our Founders and Executive Committee who run our organization. This Privacy Policy (together with the Cookie Policy) explains how we will use any personal information we collect from you when you use this site. By using this site, you agree to our use of your personal information as described.
What information we collect about you and what we use it for. We collect personal information from you in the following situations:
  • If you contact us via our contact form to “Request New Member Interview” for membership and/ or if you contact us via the “Contact Us” form to submit inquiries for information.
     
  • If you contact us via our web “Contact Us” form, we collect personal information such as your name and e-mail address and phone number. We use this information to improve the Diplomatic Council website and to provide a proper response to your inquiry.
     
  • If you contact us via our “Request an Interview” web form, we collect personal information such as your name, address, e-mail address, phone number, birth date, LinkedIn profile, Company or Organization, job title, industry, education information, publications and information related to why you would be a good match to join the Diplomatic Council. We use this information to ensure that you are appropriate to join the Diplomatic Council.
     
  • If you choose to “Sign up for our Newsletter”, we collect your name and e-mail address. We use this information to send you the Diplomatic Council newsletter.
     
  • If you “Register” to attend an event, we collect personal information, including your name, address, Company/ Organization name, title, e-mail address and credit card details to process payment for fees to attend events.
     
  • We use this information to process payment for the event, update you with event details and provide other related information to you.
We use ‘cookies’ to collect the information about how you use the site. Cookies are small data files which gather information about your use of the site and help us to provide you with a good experience. Please see our Cookie Policy if you would like detailed information on the types of cookies we use, the purposes for which we use them, how you can disable and enable the use of certain cookies and the consequences of doing so.
We do not sell or rent your personal information. We may, however, disclose information about you to the following, for the express purposes set out below:
  • If you sign up to our Newsletter, we disclose information about you to our employees and/ or agents for them to send you our newsletter.
     
  • If you register to attend an event, we disclose information about you to our employees and/ or third parties that may be hosting the event you register to receive information on event(s) with Diplomatic Council to our employees and agents for them to provide you with information on event(s) in the category(ies) you have registered.
     
  • If ownership or operational control of all or part of the site is transferred, for whatever reason, we may disclose your personal information to the transferee.
     
  • If we are required to comply with any applicable law or valid legal process or if we have to enforce our Terms, we may disclose your personal information for those  legal or regulatory requirements.
     
  • If we do give your information to the third parties set out above, we will always require they they use your information in a way that is consistent with this Privacy Policy.
     
  • We may share non-personal aggregated statistics data about visitors to the site with third parties and download and traffic patterns with our publishing partners and other third parties. Just to be clear, this information does not identify users in any personal capacity; it just gives generalized information about the users of the site.
We only keep your information for as long as is necessary for the purpose for which we collected the data.
We may transfer your information to, or store it in, countries located outside the European Economic Area (‘EEA’) which do not have as developed data protection laws. For example, if you are applying for an event in one of Diplomatic Council's Mission’s outside Germany or the European Union, the information you have provided will be shared with the Diplomatic Council staff and members and event organizers for the event(s) in which you have registered.

Please do not send us your information if you do not want it to be transferred to or stored outside the EEA. By providing your information to us, you agree and consent to us transferring to and storing your information at, a destination outside the EEA.
As required by the EU General Data Protection Regulation we follow strict security procedures in the storage and disclosure of information which you have given to us, to prevent unauthorized access. In particular, we use Secure Sockets Layer (SSL) to encode your personal information. SSL encrypts your contact details as it travels through the Internet. Despite using this technology, we cannot guarantee the security of the information that you disclose to us. You accept the inherent risks of providing information and dealing on-line and will not hold us responsible for any breach of security unless this is due to our negligence or wilful default. If you have any concerns about security, please email us at infoatdiplomatic-council [dot] org.
We want to make sure that your personal information and your choices are accurate and up to date. Newsletters
If you no longer wish to receive newsletters, either contact us at infoatdiplomatic-council [dot] org asking to unsubscribe or click on the unsubscribe link at the bottom of each of our newsletters.

Updating your details

If you wish to update your member profile then please contact us at infoatdiplomatic-council [dot] org. If you wish to update any other information we hold for you, e.g., your e-mail address to receive newsletters or an address for delivery of a print publication or invitations to events, contact us at infoatdiplomatic-council [dot] org.
Your personal data

You have the right to obtain a copy of the personal information that we hold about you, whether collected through your use of this site or through any communications that you have had with us. You will need to provide us with a written, signed request (e-mails are not accepted). We will provide this information free of charge for one request per calendar year. If you require more frequent copies of your information, we reserve the right to charge a reasonable administrative fee to cover our costs for providing this information. If you have any queries about your right or wish to make such a request, please contact us by post addressed to the Head of Communications, Diplomatic Council, Muehlhohle 2, 65205 Wiesbaden, Germany, and we will do our best to resolve these within a reasonable time.
Complaints

If you have a complaint about how we have used your information, you have the right to complain to the EU General Data Protection Regulation Authority or your national data protection Authority.
Changes
 
We may make changes to this Privacy Policy at any time by sending you an email with the modified terms or by posting a copy of them on the site. Any changes will take effect immediately after the date of our email or the date on which we post the changed policy on the site, whichever is the earlier. Your continued use of the site after that period expires means that you agree to be bound by the changed policy.
We welcome questions, comments or requests concerning this Privacy Policy. Please e-mail us at infoatDiplomatic-Council [dot] org.

This site is owned and operated by The Diplomatic Council Non-Governmental Organization, registered with the United Nations Civil Society NGO as an “integrated Civil Society Organization (iCSO) of the United Nations Department of Economic and Social Affairs (DESA). Registration according to the “2015 Resumed Session of the ECOSOC NGO Committee“ (E/C.2/2015/R.2Add.26/4) on 26./27.5.2015 in line with article 71 of the UN Charta .

Contact details:

Diplomatic Council (UN reg.),
Jacob de Graefflaan 2,
2517 JM, The Hague, The Netherlands,
represented by H.E. Ambassador Buddhi K. Athauda,
officeatdiplomatic-council [dot] org,
Phone +49611973150. Posted: 5 June 2018